Sharing Aggregate Data to Expand Program Access and Services in Child Nutrition Programs

Last Published: 10/26/2017

The purpose of this memorandum is to remind State agencies, school food authorities (SFAs), schools, and sponsoring organizations operating in the National School Lunch Program (NSLP), the School Breakfast Program (SBP), the Child and Adult Care Food Program (CACFP), and the Summer Food Service Program (SFSP) about data sharing requirements and opportunities. This memorandum also includes frequently asked questions regarding data sharing.

Child Nutrition Program (CNP) operators may disclose student-specific eligibility status to other CNP operators to expedite children’s eligibility certification for these programs. Additionally, CNP operators may disclose aggregate information about students eligible for free and reduced price meals to any party without parental notification provided that an individual or group of students’ eligibility cannot be identified through release of the aggregate data or by means of deduction [7CFR 245.6(f)]. For example, release of data relating to specific classrooms is a very small subset of school data and could lead to identification of individual children.

Document #: 
SP42 SFSP17 CACFP11-2014