FNS Documents & Resources

This report examines the impact of using Medicaid data to directly certify students for free and reduced-price school meals in the National School Lunch and School Breakfast Programs in 15 states in school year 2017-18. Certification, participation and reimbursement outcomes for Cohort 1 states in their second year of implementation and Cohort 2 states in their first year of implementation are discussed.

The purpose of this study is to describe current methods of direct certification used by state and local agencies and challenges facing states and local education agencies in attaining high matching rates. 

Student eligibility for free meals is determined by application or by direct certification. Although direct certification systems vary by State and LEA, all such systems are designed to eliminate the need for paper applications. Effective in SY 2011-12, LEAs must conduct direct certification three times per year: once at or around the start of the school year, and again three and six months after that initial effort. All direct certification systems now match student enrollment lists against SNAP agency records and the records of other assistance agencies whose participants are categorically eligible for free meals. The matching process, whether automated or manual, requires no action by the children’s parents or guardians.

This report summarizes the results of the school year 2008-09 application verification process for the NSLP and SBP. Each year, LEAs review a sample of applications that they approved for free or reduced-price school meal benefits at the start of the school year.

FNS proposed to select a random sample of sponsoring organizations and, from each, use a random selection of the sponsor’s monitoring visits of family day care homes. Using these data, FNS would compare the number of meals claimed with the number of children observed at the time of the visit.

This is the first of a series of annual reports which will assess the administrative error associated with school food authorities’ approval of applications for free and reduced-price school meals. More than 95 percent of students who were approved for benefits on the basis of an application were receiving correct benefits, based on the information in the application files. In school year 2004/05, 3.5 percent of all students who submitted an application for free/reduced-price meal benefits had an administrative error in the processing of their applications.

This notice corrects Title 7 of the Code of Federal Regulations, parts 210 to 299, revised as of Jan. 1, 2000, page 285, § 245.6a.