FNS Documents & Resources

This memo provides reporting guidance for the FNS-640 report beginning with reporting for school year (SY) 2018-19 due March 1, 2020.

Attached to this memorandum, please find a revised edition of the Prototype Application for Free and Reduced Price School Meals, with an accompanying instructions document. These materials may be adapted for direct use by state and local agencies, or as a reference for designing an effective application packet that meets all statutory and regulatory requirements. 

Webinar recording from September 8, 2022 on understanding the USDA DoD Fresh program and the fresh fruit and vegetable order receipt system. 

This memorandum includes questions and answers for state agencies and local program operators on flexibilities available under the child nutrition programs during the novel coronavirus (COVID-19) pandemic. 

This webinar discusses recent updates and provides guidance on the USDA Department of Defense (DoD) Fresh Fruit and Vegetable Program. Topics covered include: program allocations, adding new schools to Fresh Fruits and Vegetables Order Receipt System (FFAVORS), receipting orders in FFAVORS, and managing school food authority (SFA) expectations. This webinar is intended for FNS regional office and state distributing agency staff who manage USDA Foods in Schools programs.

School programs policy memo SP 14-2019 provides SY 2017-18 reporting guidance for the FNS-640 report. The FNS-640 form became available in FPRS on March 1, 2019. State agencies may use the attached instructions and business rules/edit check to begin and/or finalize implementation of processes for reporting and any system updates for School Year 2017-2018 reporting.

This webinar will help you better understand changes to the new USDA Foods processing regulations. USDA staff will review highlights and answer questions.

This memorandum provides information regarding the updated School Meal Programs Administrative Review Manual for School Year 2018-2019. In previous years, all AR materials have been updated annually. This school year updates to the AR process were only made in areas regarding the Fiscal Action process and Resource Management.

This memo provides SY 2016-17 reporting guidance for the FNS-640 report. The FNS-640 report form is scheduled to be available in the Food Programs Reporting System in January 2018. The attached revised instructions and business rules/edit checks supersede the instructions that were released with memorandum SP 25-2017, FNS-640: Administrative Review Report Form and Instructions.

This webinar is Part 3 of our webinar series “Demystifying USDA Food Complaints.” It focuses on results and resolution in the USDA Foods complaint process for USDA Foods in schools. The USDA Foods Complaint Team, as represented by Tony Wilkins, presents different scenarios as USDA Foods are transported from the vendor to their final destination, school kitchens. The intended audience is individuals involved with the National School Lunch Program: SFAs and all distributing agencies and recipient agencies, including SDAs as well as schools and warehouses.