Policy Memo (122.69 KB)
Procurement Tool (xls) (324.96 KB)
Procurement Tool (doc) (119.42 KB)
| DATE: | August 19, 2019 | |
| POLICY MEMO: | SP 33-2019 - revised | |
| SUBJECT: | Updated Template: Local Agency Procurement Review Tool for School Food Authorities Beginning in School Year 2019-2020 | |
| TO: | Regional Directors Alexandria Special Nutrition Programs VA 22302 All Regions |
State Directors Child Nutrition Programs All States |
This memorandum provides information on the Food and Nutrition Service (FNS) updated template Local Agency Procurement Review Tool (Tool) for use in school year (SY) 2019-2020. While the concepts of the original tool remain the same, the updated tool is now streamlined to reduce burden, consolidate questions, clarify instructions and improve functionality for school food authorities (SFAs) and state agencies. Tool updates are summarized in the Table of Updates attached. The revised procurement review 3-step process and tools, as announced at the School Nutrition Association Annual National Conference, will be released in fall 2019.
Implementing the Tool in SY 2019-2020 Procurement Reviews
State agencies may implement the updated tool or modify/develop a state agency tool that meets FNS standards and submit their tool to the appropriate regional office for review and approval prior to implementation. The due date for sending a state agency tool will be established by each regional office. FNS expects state agencies currently conducting procurement reviews using the revised tool posted on Oct. 6, 2016, to transition to the updated Tool for reviews commencing by or before July 1, 2020. State agency use of the tool and oversight documentation will be evaluated during FNS Management Evaluations.
Training on the updated tool will be conducted by webinars to be announced on PartnerWeb and during face-to-face trainings at stakeholder conferences, or as requested and scheduled through the regional offices. State agencies should direct any questions concerning this guidance to the appropriate FNS regional office.
Sarah E. Smith-Holmes
Director
Program Monitoring and Operational Support Division
Child Nutrition Programs