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Updated Local Agency Procurement Review Tool for School Food Authorities for SY 2019-2020

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PDF Icon Policy Memo (122.69 KB)
DATE: August 19, 2019
POLICY MEMO: SP 33-2019 - revised
SUBJECT: Updated Template: Local Agency Procurement Review Tool for School Food Authorities Beginning in School Year 2019-2020
TO: Regional Directors
Alexandria Special Nutrition Programs
VA 22302 All Regions
State Directors
Child Nutrition Programs
All States

This memorandum provides information on the Food and Nutrition Service (FNS) updated template Local Agency Procurement Review Tool (Tool) for use in school year (SY) 2019-2020. While the concepts of the original tool remain the same, the updated tool is now streamlined to reduce burden, consolidate questions, clarify instructions and improve functionality for school food authorities (SFAs) and state agencies. Tool updates are summarized in the Table of Updates attached. The revised procurement review 3-step process and tools, as announced at the School Nutrition Association Annual National Conference, will be released in fall 2019.

Implementing the Tool in SY 2019-2020 Procurement Reviews

State agencies may implement the updated tool or modify/develop a state agency tool that meets FNS standards and submit their tool to the appropriate regional office for review and approval prior to implementation. The due date for sending a state agency tool will be established by each regional office. FNS expects state agencies currently conducting procurement reviews using the revised tool posted on Oct. 6, 2016, to transition to the updated Tool for reviews commencing by or before July 1, 2020. State agency use of the tool and oversight documentation will be evaluated during FNS Management Evaluations.

Training on the updated tool will be conducted by webinars to be announced on PartnerWeb and during face-to-face trainings at stakeholder conferences, or as requested and scheduled through the regional offices. State agencies should direct any questions concerning this guidance to the appropriate FNS regional office.

Sarah E. Smith-Holmes
Program Monitoring and Operational Support Division
Child Nutrition Programs


Page updated: January 14, 2022

The contents of this guidance document do not have the force and effect of law and are not meant to bind the public in any way. This document is intended only to provide clarity to the public regarding existing requirements under the law or agency policies.