Cherokee Nation
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DATE: | September 16, 2014 | |
POLICY MEMO: | SP 65-2014 | |
SUBJECT: | Instructions for Reporting State Administrative Funds for Implementing the New Meal Patterns | |
TO: | Regional Directors Special Nutrition Programs |
Financial Management All Regions |
State Directors Child Nutrition Programs All States |
To assist state agencies and the Food and Nutrition Service (FNS) to better monitor the use of Section 201 funds, as mentioned in our Aug. 15, 2014 memorandum SP 60-2014 (Second Extension of Grant Period for State Administrative Funds to Implement New Meal Pattern Requirements), FNS has changed the frequency of financial reporting from annual reporting to quarterly reporting beginning with the fiscal year (FY) 2015. Our goal has been to make this change as easy and as seamless as possible while retaining all the necessary checks and balances. To that end, the decision was made not to make any changes to the CN-HHFKA-ADM SF-425 in the Food Programs Reporting System (FPRS), but rather to request that state agencies continue reporting as they have done in the past by revising the “Final” report, on a quarterly basis. In addition, FNS is also requesting state agencies to move the FY 2014 annual reporting of these grants forward, from December 2014, to October 2014.
Beginning in FY 2015, state agencies will submit quarterly revisions to their “final” SF-425 reports for each of the two Section 201 allocations (FY 2012 and FY 2013).
The Attachment, Section 201 Funding Reporting Schedule, contains a chart illustrating the quarterly reporting schedule and lists the “Certify Due Date” for both allocations.
State agencies should direct any questions concerning this guidance to the appropriate FNS regional office.
Cynthia Long
Deputy Administrator
Child Nutrition Programs
The contents of this guidance document do not have the force and effect of law and are not meant to bind the public in any way. This document is intended only to provide clarity to the public regarding existing requirements under the law or agency policies.