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School Food Authorities Purchasing Produce from Department of Defense Vendors using Section 4 and 11 FFVP Funds

EO Guidance Document #
FNS-GD-2014-0011
FNS Document #
FD-133
Resource type
Policy Memos
Guidance Documents
Resource Materials
DATE: March 6, 2014
POLICY MEMO: SP 25-2014; FD 133-2014
SUBJECT: School Food Authorities (SFAs) Purchasing Produce from U.S. Department of Defense (DoD) Vendors Using Section 4 and 11 or Fresh Fruit and Vegetable Program (FFVP) Funds
TO: Regional Directors
Supplemental Nutrition and Safety Programs
Special Nutrition Programs
Food Distribution Programs
All Regions
State Directors
Special Nutrition Programs
Food Distribution Programs
All States

This memorandum clarifies how school food authorities (SFAs) may use funds provided under Sections 4 and 11 or 19 of the National School Lunch Act (NSLA), 42 USC 1751, to purchase fresh fruits and vegetables from DoD Fresh Fruit and Vegetable Program (DoD Fresh) vendors.

As a background, state distributing agencies (SDAs) may permit SFAs to allocate some or all of their USDA Foods planned assistance level, funded under Section 6 of the NSLA, to be used by USDA to purchase produce through DoD Fresh. Some SFAs use funds from their nonprofit food service account (i.e., Section 4 and 11 funds), or funds provided through the FFVP (i.e., Section 19 funds) to purchase additional products directly from DoD Fresh vendors. SFAs should be aware that all direct purchases using Section 4 and 11 or 19 funds, including those procured informally, are subject to the federal procurement regulations at 7 CFR 3016.36.

Accordingly, SFAs may not contract with individual vendors noncompetitively to purchase products using Section 4 and 11 or FFVP funds, even if the same vendors already provide the SFA with product through DoD Fresh using Section 6 funds. Rather, SFAs must meet the competition requirements in 7 CFR 3016.36(c). These regulations require SFAs to conduct either an informal or formal procurement, depending on whether the estimated value of the purchase is above or below the most restrictive applicable small purchase threshold (federal, state, or local). In conducting the procurement, it is permissible for SFAs to include vendors that provide services through DoD Fresh when soliciting bids. After evaluating all bids, if the SFA determines that the DoD Fresh vendor's bid is the winning submission, the SFA must directly contract with the vendor, as they would with any other commercial procurement. It is not permissible for SFAs to place orders through DoD's FFAVORS system for any purchases, either formally or informally, to be paid for with Section 4 and 11 or FFVP funds. SFAs that are currently using FFAVORS for purchases paid for with Section 4 and 11 or FFVP funds will no longer be able to do so beginning in school year 2014-15.

State agencies must distribute this memorandum to SFAs upon receipt. SFAs should direct any questions regarding the information contained in this memorandum to the appropriate state agency. State agencies should direct questions to their respective FNS regional office.

Cynthia Long
Deputy Administrator
Child Nutrition Programs
Laura Castro
Director
Food Distribution Division
03/06/2014

The contents of this guidance document do not have the force and effect of law and are not meant to bind the public in any way. This document is intended only to provide clarity to the public regarding existing requirements under the law or agency policies.