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Summer Food Service Program

Integrity and Fiscal Accountability

Integrity and Fiscal Accountability

Integrity and fiscal accountability are key components of Summer Meals. Both state agencies and sponsors should be working toward improving integrity practices throughout the year, through technology based solutions, training, and efficient communications!

Sponsors in Kansas Ensure Accurate Meal Counts and Efficient Ordering

In Kansas, a sponsor identified a way to leverage technology to ensure that meals (and paperwork) are always served on time. Harvesters - the Community Food Network serves 26 counties in NE Kansas and NW Missouri. Serving over 70 sites across two states lines can be challenging, especially in paperwork management. Sites that receive daily delivered meals have the option of utilizing an online meal count form that records meals delivered, point of service meal counts, and leftovers. The site orders for their need on the day prior to delivery, and meal counts are recorded by time stamp at point of service with the click of a button. This system works with PCs, smartphones and tablets. Harvesters is able to monitor meal ordering and usage immediately, unlike the weekly paperwork which can be subject to tardiness and shows meal usage a week or more after the point of service. Each online meal count incorporates all elements of the paper forms, such as first and last meal served, meal counter, and supervisor’s signature. Because of this online meal service, Harvesters is able to offer sites the convenience of meal counts and lessen the paperwork collection burden.

Florida Uses Tech Based Reports for More Efficient Monitoring

The Florida Department of Agriculture has instituted a new Summer Site Officials report as part of their normal monitoring process. This report allows for the state agency to ensure that each site has both a site supervisor and an alternate. The report helps the state monitor for any “Jane Does” or other fictitious place holders. 

Another monitoring report that Florida has added to their process is the “300 ADA Report.” This report lists all sites that have 300 or more listed as the Average Daily Attendance in their site applications. This report allows Florida Department of Agriculture to closely monitor large sites to ensure that they are serving the number of children that their site application indicated.