Thank you for your interest in helping to feed children in your community as a sponsor in the Summer Food Service Program! Here is information about how the program works and the role of sponsors and meal sites, as well as the steps to apply to become a sponsor.
How Summer Meal Programs Work
SFSP is administered at the federal level by the Food and Nutrition Service (FNS), an agency of the United States Department of Agriculture. FNS decides overall program policy and publishes regulations and payment rates. State education agencies administer SFSP in most states. Other state agencies may also be assigned to run the program.
The state agency approves sponsor applications, conducts training of sponsors, monitors SFSP operations, and processes program payments. Sponsors sign agreements with their state agencies to run the program.
SFSP reimburses approved sponsors for serving meals that meet federal nutritional guidelines. Sponsors receive payments from USDA, through their state agencies, based on the number of meals they serve. All meals are served free to eligible children.
Role of a Sponsor
Sponsors are organizations that manage SFSP feeding sites. As a sponsor, you will:
- Attend your state agency's training.
- Locate and recruit eligible sites.
- Hire, train, and supervise staff and volunteers.
- Arrange for meals to be prepared or delivered.
- Monitor your sites.
- Prepare claims for reimbursement.
- Ensure that your summer food project and sites are sustainable through community partnerships, fundraising, and volunteer recruitment.
Who Can Be a Sponsor
Sponsors must be organizations that are fully capable of managing a food service program. To be a sponsor, you must follow regulations and be responsible, financially and administratively, for running your program.
The following types of organizations can be sponsors:
- Public or private nonprofit schools.
- Units of local, municipal, county, tribal, or state government.
- Private nonprofit organizations.
- Public or private nonprofit camps.
- Public or private nonprofit universities or colleges.
What is a Site
A site is the physical location, approved by the state agency, where you serve SFSP meals during a supervised time period. States classify and approve SFSP meal sites as open, closed enrolled, camp, migrant, or National Youth Sports Program (NYSP).
- Open sites operate in low-income areas where at least 50 percent of children residing in the area are eligible for free and reduced-price school meals, based on local school or census data. The meals are served free to any child at the site on a first-come, first-serve basis.
- Closed enrolled sites are established for a specific group of children who enroll in an organized activity program or who do not reside in an eligible low income area. The site becomes eligible for SFSP if at least half of the enrolled children qualify for free and reduced-price meals. Because the site is not open to the community, meals are served free only to enrolled children.
- Camps are sites that offer regularly scheduled food service along with organized activities for enrolled residential or day campers. The camp receives reimbursement only for meals served to enrolled children who qualify for free and reduced-price meals.
- Migrant sites primarily serve children of migrant workers. The site qualifies by providing appropriate certification from a migrant organization.
- NYSP college or university participating in the National Youth Sports Program. Children must be enrolled in NYSP to participate.
Who Can Become a Site
Meal service sites may be located in a variety of settings, including schools, recreation centers, playgrounds, parks, churches, community centers, day camps, residential summer camps, housing projects, and migrant centers, or on tribal reservations.
Some organizations do not have the financial or administrative ability to run the program, but they can supervise a food service for children, along with recreational or enrichment activities, at a site. If you supervise a site, you will:
- Attend your sponsor's training.
- Supervise activities and meal service at your site.
- Manage volunteers.
- Distribute meals by following SFSP guidelines.
- Keep daily records of meals served.
- Store food appropriately.
- Keep the site clean and sanitary.
- Help your sponsor promote the program in the community.
How to Prepare Meals
A sponsor may prepare its own meals, purchase meals through an agreement with an area school, or contract for meals with a food service management company (vendor). Summer is an ideal time to incorporate local foods into meals.
If your site has its own kitchen, you may want to prepare meals yourself. If your kitchen is not on the premises, you may still want to prepare your own meals, and then transport them to the site. Meals that you prepare yourself receive a slightly higher rate of reimbursement. You would receive “self-prep” rates, whether you prepare the meals from scratch or purchase the components and assemble the meals yourself.
Many government and private nonprofit sponsors lack the kitchen facilities to prepare meals themselves. In that case, you may arrange to purchase meals from a school or another public or private food supplier with approved meal preparation facilities.