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Comment Request - Summer Food Service Program

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The Summer Food Service Program (SFSP) is authorized under section 13 of the Richard B. Russell National School Lunch Act (NSLA) (42 U.S.C. 1761). The program is directed toward children in low-income areas when school is not in session and is administered by FNS in partnership with state agencies and local program sponsors. Approved sponsors may include public or private non-profit school food authorities (SFAs), public or private non-profit residential summer camps, units of local, municipal, county or state governments, or other private non-profit organizations that develop a special summer program and provide meal service similar to that available to children during the school year under the National School Lunch Program and the School Breakfast Program. Collection of information is required to administer and operate SFSP in accordance with the NSLA.

FNS will seek approval by the Office of Management and Budget (OMB) to revise the reporting burden in the information collection for the SFSP under OMB Control Number 0584-0280 to include two existing monitoring requirements that were omitted in previous ICRs. Under current regulations, sponsors are required to visit each of their sites at least once during the first week of operation under the program (7 CFR 225.15(d)(2)), and to conduct a full review of food service operations at each site within the first four weeks of operation ((7 CFR 225.15(d)(3)). The burden associated with these existing monitoring requirements was overlooked in previous ICRs and has not yet been approved under the Paperwork Reduction Act. This revision corrects these omissions. In addition, FNS is taking this opportunity to correct rounding errors in the total estimated burden hours currently approved for the collection.

FNS estimates that each of the 5,524 sponsors that participate in SFSP (3,314 local and tribal government sponsors, and 2,210 business sponsors) complete, on average, nine first week site visit reports and nine food service reviews annually, for a total of 99,432 responses. In addition, FNS estimates that the average number of burden hours per response is 30 minutes (0.50 hours) for first week site visits, and two hours for food service reviews, resulting in an estimated total of 124,290 additional burden hours annually (5,524 × 9 × 2.5). As a result of program adjustments for these two monitoring requirements, the reporting burden associated with this collection increases from 328,870 hours and 185,884 responses to 453,160 hours and 285,316 responses. These adjustments do not affect the currently approved recordkeeping and public disclosure burdens.

Furthermore, in preparation for this ICR, FNS discovered erroneous rounding errors in the burden chart submitted as part of the previous renewal request, which resulted in an additional two hours to the total burden estimate for the collection. During that renewal, which was approved by OMB on Dec. 2, 2019, the total public disclosure burden was entered as 1,395 hours when it should have more accurately been rounded to 1,394 hours. In addition, the total burden hours estimate for the collection was rounded up an additional hour when it should have been rounded down. Because of these two rounding errors, current OMB inventory for this collection totals 338,411 hours rather than the more accurate total of 338,409 hours.

As a result of the program adjustments subject to this notice, due to the addition of previously omitted reporting requirements, as well as the administrative adjustment for rounding errors, FNS estimates the revised total burden for the collection to increase by 124,288 hours (124,290 for the two monitoring requirements−2 to correct rounding errors) and 99,432 responses, to a total of 462,699 hours and 391,795 responses. The adjusted average burden per response and the annual burden hours for reporting, recordkeeping, and public disclosure are explained below and summarized in the charts that follow. The charts reflect the changes in reporting burden at the state/local/tribal government and business sponsors levels and the correction of rounding errors in the public disclosure burden. No changes were made in the recordkeeping burden.

Page updated: July 23, 2021