Resource | Policy Memos | FNS Instruction 709-5
Shipment and Receipt of USDA Foods (FNS Instruction 709-5)

This Instruction establishes the general standards and procedures that the state distributing agency (SDA), Indian Tribal Organization (ITO), or other consignee must follow in receiving shipments of USDA Foods, and conveys established responsibilities for other entities such as USDA Foods vendors and carriers.

Resource | Policy Memos
SNAP - Issues with Application Materials Submission Instructions

On October 6, 2017, we issued a memo regarding Supplemental Nutrition Assistance Program (SNAP) applicants and households who are sending certification materials to the United States Department of Agriculture (USDA) instead of the appropriate SNAP State agency for processing. At the time, SNAP State agencies were reminded to review the clarity of their applications and certification material submission instructions to identify areas where they can be made more user-friendly. However, USDA continues to receive large volumes of misdirected SNAP applications.

Resource | Policy Memos | FNS-640
FNS-640: SY 2017-18 Instructions and Reporting Guidance

School Programs Policy Memo SP 14-2019 provides SY 2017-18 reporting guidance for the FNS-640 report. The FNS-640 form became available in FPRS on March 1, 2019. State agencies may use the attached instructions and business rules/edit check to begin and/or finalize implementation of processes for reporting and any system updates for School Year 2017-2018 reporting.

Resource | Policy Memos | SP43-2017
Revised SY16-17 SFA-3 Administrative Review Form for FNS-640 Reporting

This memorandum provides the SY 2016-2017 SFA-3 with revised instructions that provide additional information and clarifications to the previously released form’s instructions. The revised instructions will assist with the completion of the FNS-640 report that is due on March 1, 2018.

Resource | Policy Memos | SFSP09-2017
Revisions to Instructions for Calculation of Average Daily Attendance on Form FNS-418

This memorandum announces a revision to the instructions for calculating average daily attendance (ADA) on the Form FNS-418: Report of the Summer Food Service Program for Children.

Resource | Policy Memos | SP25-2017
FNS-640 Administrative Review Report Form and Instructions

This memorandum provides an overview of the redesign of the FNS-640 Administrative Review Report and provides information regarding FNS-640 instructions, system updates and upcoming activities. The FNS-640 is scheduled to be available in the Food Program Reporting System (FPRS) by January 2018. The first report, reflecting administrative reviews conducted in school year 2016-2017, will be due in March 2018.