Resource | Policy Memos | SP33-2019
Updated Local Agency Procurement Review Tool for School Food Authorities for SY 2019-2020

This memorandum provides information on the updated template Local Agency Procurement Review Tool for state agencies to use, modify, or develop in school year (SY) 2019-2020. While the concepts of the original tool remain the same, the updated tool is now streamlined to reduce burden, consolidate questions, clarify instructions, and improve functionality for school food authorities (SFAs) and state agencies.

Resource | Policy Memos | SP32-2019
Buy American and the Agriculture Improvement Act of 2018

This memorandum addresses information in the Agriculture Improvement Act of 2018 regarding the Buy American requirements in the national school meal programs. The Richard B. Russell National School Lunch Act (Section 12(n), 42 USC 1760(n)), requires school food authorities to purchase, to the maximum extent practicable, domestic commodities or products. This provision supports the mission of the child nutrition programs, which is to serve children nutritious meals and support American agriculture. 

Resource | Policy Memos | SP20 CACFP07 SFSP06-2019
Federal Micro-Purchase and Simplified Acquisition Thresholds

This memorandum, SP20 CACFP07 SFSP06-2019, notifies all child nutrition program state agencies and program operators of guidance the Food and Nutrition Service received from the Office of Management and Budget, OMB M-18-18, authorizing increases to the value of the micro-purchase and simplified acquisition thresholds. The changes apply to all child nutrition programs and implement an approval process for certain state agencies and program operators that want to request micro-purchase thresholds higher than $10,000.

Resource | Policy Memos | FD-144, SP 04-2018, SFSP 01-2018, CACFP 04-2018
Market Basket Analysis when Procuring Program Goods and Modifying Contracted-For Product Lists

This memorandum provides guidance to state distributing agencies and recipient agencies on the use of market basket analysis in procuring processed end products for USDA Foods in Schools and commercial goods for the National School Lunch Program, School Breakfast Program, Summer Food Service Program, and Child and Adult Care Food Program. 

Resource | Policy Memos | SP09 CACFP03 SFSP02-2015
Written Codes of Conduct and Performance of Employees Engaged in Award and Administration of Contracts

This memorandum responds to a number of recent questions and requests to provide clarifying guidance to state agencies and child nutrition program operators, including the National School Lunch Program, School Breakfast Program, Child and Adult Care Food Program, and Summer Food Service Program, regarding the expectation and enforcement of ethical conduct by their employees engaged in procurement of program goods and service.

Resource | Policy Memos | SP35-2013
State Agency Oversight and Monitoring of School Food Authority Contracts with Food Service Management Companies

The purpose of this memorandum is to emphasize the importance of the state agency and school food authority (SFA) oversight and monitoring of contracts with food service management companies (FSMC) and to provide guidance for these activities.

Resource | Policy Memos | SP23-2013
Requirement that SAs and SFA Review FSMC Cost Reimbursable Contracts and Contracts Associated with USDA Foods

The purpose of this memorandum is to call attention to previously published memoranda providing clarification on the requirement to oversee and monitor school food authority contracts with Food Service Management Companies and to ensure ongoing technical assistance and training provided by state agencies includes this information.

Resource | Policy Memos | SP03 CACFP02 SFSP02-2013
Procurement Geographic Preference Q&As – Part II

The purpose of this memorandum is to address recent inquiries on the application of the geographic preference option in the procurement of unprocessed locally grown or raised agricultural products.

Resource | Policy Memos | SP17-2012
Procurement Q&As to Assist in the Implementation of the Final Rule: Nutrition Standards in the NSLP and SBP

Following the January 26, 2012, issuance of the final rule titled Nutrition Standards in the National School Lunch and School Breakfast Programs, several questions have been raised regarding its effect on current contracts between school food authorities (SFAs) and food service management companies.

Resource | Policy Memos | SP18-2011
Procurement Geographic Preference Q&As

The purpose of this memorandum is to provide Q&As on the application of the geographic preference option in procurement of unprocessed locally grown or locally raised agricultural products.