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Resource | Policy Memos | FNS-GD-2018-0003

Market Basket Analysis when Procuring Program Goods and Modifying Contracted-For Product Lists

This memorandum provides guidance to state distributing agencies and recipient agencies on the use of market basket analysis in procuring processed end products for USDA Foods in Schools and commercial goods for the National School Lunch Program, School Breakfast Program, Summer Food Service Program, and Child and Adult Care Food Program. 

FD-144, SP04 SFSP01 CACFP04-2018
Resource | Policy Memos | FNS-GD-2017-0041

Compliance with and Enforcement of the Buy American Provision in the NSLP

This memorandum replaces SP 24-2016, Compliance with and Enforcement of the Buy American Provision in the National School Lunch Program. It provides several updates, including suggested contract language to be utilized in solicitations, and serves to reinforce the importance of the Buy American provision to our economy and its positive effects on small and local businesses.

SP38-2017
Resource | Policy Memos | FNS-GD-2016-0075

Q&A: Purchasing Goods and Services Using Cooperative Agreements, Agents, and Third-Party Services

This memorandum provides general guidance on the various procurement groups FNS has identified, how to use each group in a way that complies with federal procurement standards, and supersedes SP 35-2012, Procuring Services of Purchasing Cooperatives, Group Purchasing Organizations, Group Buying Organizations, etc., dated June 12, 2012.

SP05 CACFP03 SFSP02-2017
Resource | Policy Memos | FNS-GD-2010-0035

Further Clarification in Crediting for, and Use of, Donated Foods in Contracts with Food Service Management Companies

The attached memorandum is Food Distribution Policy Memo FD-110, which clarifies requirements in crediting for, and use of, USDA donated foods in contracts with food service management companies, and provides guidance to ensure compliance with such requirements in the first and final years of such contracts.

FD-110; SP05-2011
Resource | Policy Memos | FNS-GD-2009-0075

Geographic Preference for the Procurement of Unprocessed Agricultural Products in the Child Nutrition Programs

The purpose of this memorandum is to update the definition of what is considered “unprocessed” for the purposes of applying the optional geographic preference for procurement in the child nutrition programs.

SP08 CACFP05 SFSP06-2010
Resource | Policy Memos | FNS-GD-2009-0067

Procurement Questions

Please be aware that the procurement questions from July 22, 2009 have been revised. This new set of procurement questions supersedes the previous set, as a change has been made to the second Q&A under “Local Purchasing."

SP02 CACFP02 SFSP02-2010
Resource | Policy Memos | FNS-GD-2009-0005

Economic Price Adjustments in Vendor Contracts

Today’s unpredictable economy has made it important to consider accounting for the fluctuating costs of goods and services that are beyond the control of either the school food authority or the vendor.

SP10-2009
Resource | Policy Memos | FNS-GD-2008-0025

Prototype Language for Return of Discounts, Rebates and Credits to School Food Authorities

In response to several requests and to assist state agencies and school food authorities in their compliance efforts, we are providing the following prototype contract language requiring the return of purchase incentives to SFAs.

SP21-2008
Resource | Policy Memos | FNS-GD-2006-0024

April 2006 Procurement Questions

We continue to receive questions regarding procurements in the child nutrition programs, particularly in the National School Lunch and School Breakfast Programs. Attached are the most recently received questions and answers.

SP19-2006
Resource | Policy Memos | FNS-GD-2006-0015

Record-Keeping Requirements

It has come to our attention that a number of state agencies and school food authorities are failing to maintain appropriate records for procurement transactions occurring in connection with the child nutrition programs.

SP16-2006