Resource | Guidance Documents | FNS-GD-2020-0130
Guidelines for Policy Statement When Serving Meals or Milk Without Separate Charge

All school food authorities participating in the National School Lunch, Commodity School, School Breakfast, and Special Milk Programs must submit a free and reduced price policy statement pursuant to 7 CFR Part 245.

Resource | Policy Memos | FNS-GD-2019-0016
FNS-640: SY 2017-18 Instructions and Reporting Guidance

School programs policy memo SP 14-2019 provides SY 2017-18 reporting guidance for the FNS-640 report. The FNS-640 form became available in FPRS on March 1, 2019. State agencies may use the attached instructions and business rules/edit check to begin and/or finalize implementation of processes for reporting and any system updates for School Year 2017-2018 reporting.

FNS-640
Resource | Policy Memos | FNS-GD-2017-0058
Revised SY16-17 SFA-3 Administrative Review Form for FNS-640 Reporting

This memorandum provides the SY 2016-2017 SFA-3 with revised instructions that provide additional information and clarifications to the previously released form’s instructions. The revised instructions will assist with the completion of the FNS-640 report that is due on March 1, 2018.

SP43-2017
Resource | Policy Memos | FNS-GD-2017-0020
FNS-640 Administrative Review Report Form and Instructions

This memorandum provides an overview of the redesign of the FNS-640 Administrative Review Report and provides information regarding FNS-640 instructions, system updates and upcoming activities. The FNS-640 is scheduled to be available in the Food Program Reporting System by January 2018.

SP25-2017
Resource | Policy Memos | FNS-GD-2016-0012
Reporting Instructions for Form FNS-874: Local Educational Agency Second Review of Applications

Section 304 of the Healthy, Hunger-Free Kids Act of 2010 requires local educational agencies that demonstrate high levels of, or a high risk for administrative error associated with certification, verification and other administrative processes to conduct an independent review of the initial eligibility determinations for free and reduced price school meal applications for accuracy prior to notifying households of eligibility. 

SP29-2016
Resource | Policy Memos | FNS-GD-2014-0065
Instructions for Reporting State Administrative Funds for Implementing the New Meal Patterns

To assist state agencies and FNS to better monitor the use of Section 201 funds, as mentioned in our August 15, 2014 memorandum SP60-2014 (Second Extension of Grant Period for State Administrative Funds to Implement New Meal Pattern Requirements), FNS has changed the frequency of financial reporting from annual reporting to quarterly reporting beginning with the fiscal year (FY) 2015.

SP65-2014
Resource | Guidance Documents | FNS-GD-2010-0040
Fees for Lunchroom Services

This Instruction sets forth the policy regarding fees, other than the basic meal charge, assessed against children participating in the National School Lunch, School Breakfast, and Special Milk Programs to support the meal or milk service.

Resource | Guidance Documents | FNS-GD-2005-0051
Civil Rights Compliance and Enforcement – Nutrition Programs and Activities

The purpose of this Instruction is to establish and convey policy and provide guidance and direction to the United States Department of Agriculture (USDA) Food and Nutrition Service (FNS) and its recipients and customers, and ensure compliance with and enforcement of the prohibition against discrimination in all FNS nutrition programs and activities, whether federally funded in whole or not. 

FNS Instruction 113-1
Resource | Guidance Documents | FNS-GD-1988-0015
Handling Lost, Stolen and Misused Meal Tickets

This Instruction sets forth policy with respect to needy students who report lost or stolen meal tickets in schools and institutions that participate in the National School Lunch, School Breakfast, Commodity School or Special Milk Programs.

Resource | Guidance Documents | FNS-GD-1988-0013
Eligibility of Schools and Institutions to Participate in School Nutrition Programs

Occasionally, applications for participation in the School Nutrition Programs may be received from organizations that do not clearly meet the definition of “school.”