Resource | Toolkits
Verification Toolkit

School Food Authorities (SFAs) participating in the National School Lunch Program and School Breakfast Program are required to verify income for a small percentage of households approved for free or reduced price meals each school year. However, getting households to respond to verification requests can be challenging for SFA staff. If households do not respond, they lose their benefits regardless of their actual eligibility. In addition, the number of approved applications an SFA is required to verify is impacted by the number of responses they were able to obtain the previous year.

Resource | Policy Memos | FNS-GD-2018-0035
60-Day Claim Submission and 90-Day Reporting Requirements for Child Nutrition Programs

Attached is updated clarifying guidance for state agencies regarding the 60-day claim submission and 90-day reporting requirements for child nutrition programs which was released on April 25, 2018. This latest version includes edits to align with changes made in the Summer Food Service Program Simplified Cost Accounting Final Rule published on June 1, 2018.

SP20 CACFP14 SFSP07-2018
Resource | Policy Memos | FNS-GD-2018-0023
Child Nutrition Programs’ Flexibilities for School Year 2018-2019

An interim final rule published on Nov. 30, 2017 provides child nutrition program operators targeted flexibilities for milk, whole grains, and sodium requirements for School Year 2018-2019. This memorandum summarizes the flexibilities that will be effective July 1, 2018.

SP18 CACFP13-2018
Resource | Policy Memos | FNS-GD-2018-0016
Child Nutrition Program Waiver Request Guidance and Protocol- Revised

This memorandum revises the current USDA Food and Nutrition Service process for state agencies and eligible service providers[1] seeking a waiver of statutory or regulatory program requirements for the child nutrition programs, including the Child and Adult Care Food Program, the Summer Food Service Program, the National School Lunch Program, the Fresh Fruit and Vegetable Program, the Special Milk Program (SMP) (SMP), and the School Breakfast Program. This memorandum supersedes SP 27-2017, CACFP 12-2017, SFSP 08-2017, Child Nutrition Program Waiver Request Guidance and Protocol, dated April 26, 2017.

SP15 CACFP12 SFSP05-2018
Resource | Policy Memos | FNS-GD-2018-0015
Demonstration Project for Non-Congregate Feeding for Outdoor Summer Meal Sites Experiencing Excessive Heat with Q & As

Through this memorandum, pursuant to the authority of section 749(g) of the Agriculture, Rural Development, Food and Drug Administration, and Related Agencies Act, 2010 (PL 111-80), FNS is continuing the 2017 demonstration project allowing non-congregate feeding at certain outdoor summer meal sites experiencing excessive heat for summer 2018, to develop and test alternative methods of providing access to summer meals for low income children. 

SP14 SFSP04-2018
Resource | Policy Memos | FNS-GD-2018-0014
Administrative Review – Revised Manual, Forms, and Tools (School Year 2018-2019)

This memorandum provides information regarding the updated School Meal Programs Administrative Review Manual for School Year 2018-2019. In previous years, all AR materials have been updated annually. This school year updates to the AR process were only made in areas regarding the Fiscal Action process and Resource Management.

SP13-2018
Resource | Policy Memos | FNS-GD-2018-0011
Paid Lunch Equity: Guidance for School Year 2018-19

In Section 776 of the Consolidated Appropriations Act, 2018, Congress provides that only school food authorities  that had a negative balance in the nonprofit school food service account as of January 31, 2018, shall be required to establish prices for paid lunches according to the Paid Lunch Equity provisions in Section 12(p) of the Richard B. Russell National School Lunch Act, 42 U.S.C. 1760(p) and implemented in National School Lunch Program regulations at 7 CFR 210.14(e).

SP12-2018
Resource | Policy Memos | FNS-GD-2018-0008
Reducing School Meal Certification Error through Improved Online Application Design

This memorandum provides guidance to states, local operators, and their software vendors on strategies for leveraging the design flexibilities of online free and reduced price school meal applications to reduce household reporting mistakes and certification errors.

SP09-2018
Resource | Policy Memos | FNS-GD-2018-0004
Providing Child Nutrition Program Benefits to Disaster Survivor Evacuees

This memorandum provides a reminder overview of options available under current program policy and regulation for connecting children and adult survivors, who have evacuated from areas subject to major disaster and emergency declarations, with child nutrition program benefits.

SP05 CACFP05-2018
Resource | Policy Memos | FNS-GD-2018-0003
Market Basket Analysis when Procuring Program Goods and Modifying Contracted-For Product Lists

This memorandum provides guidance to state distributing agencies and recipient agencies on the use of market basket analysis in procuring processed end products for USDA Foods in Schools and commercial goods for the National School Lunch Program, School Breakfast Program, Summer Food Service Program, and Child and Adult Care Food Program. 

FD-144, SP04 SFSP01 CACFP04-2018