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Resource | Policy Memos FD-152: Discontinuance of the High Security Seal Requirement for USDA Foods Deliveries

The USDA Agricultural Marketing Service (AMS) will discontinue the requirement for vendors to use high security seals to secure USDA Foods deliveries as of July 1, 2023. 

04/05/2023
Resource | Forms FNS-155: Inventory Management Register

FNS requires that inventories do not exceed a six-month supply of any USDA Foods without approval from FNS. Per 7 CFR 250.17(a), state agencies administering TEFAP are required to use Form FNS-155, Inventory Management Register, to report any food items in state and state-contracted warehouses that exceed six months of inventory.

FNS-155
09/09/2021
Resource | Policy Memos | FNS-GD-2021-0073 FD-40: Inventory Draw Down in USDA Foods Processing (Revised)

This memorandum provides clarification on the value pass through methods available under 7 CFR 250.36 and on the timing of processor inventory reductions of USDA Foods under each system.

FD-40: Processing
07/16/2021
Resource | Forms FNS-674: User Access Request Form

Form FNS-674 is used to request access to the USDA Food Program Reporting System (FPRS).  

FNS-674
04/09/2020
Resource | Policy Memos | FNS-GD-2019-0029 Management of Donated Food Inventories at Processors

This memorandum addresses inventory limitations and requirements that USDA Foods processors must follow when manufacturing processed end products for use in child nutrition programs.

FD-064
04/02/2019
Resource | Policy Memos | FNS-GD-2017-0064 Donated Food Storage, Distribution, and Product Dating

This memorandum is meant to provide clarification and guidance on policies and procedures for donated food storage and distribution as they relate to product dating.

FD-107
11/21/2017
Resource | Policy Memos | FNS-GD-2016-0064 Clarification on Inventory Protection Requirements

The purpose of this policy memorandum is to provide further guidance and clarity on new donated food insurance requirements for state distributing agencies, subdistributing agencies, select commercial storage facilities, and recipient agencies that have agreements with the state distributing agency or subdistributing agency to store and distribute donated foods.

FD-139
09/26/2016
Resource | Policy Memos | FNS-GD-2013-0013 Determining Inventory Levels of USDA Foods for Use in TEFAP and Inventory Reporting Requirements

State agencies must exercise diligence to ensure that TEFAP food inventories are managed effectively, efficiently, and without waste. The purpose of this policy memorandum is to provide state agencies with the direction and guidance necessary in maintaining proper inventory levels of USDA Foods for TEFAP, including the estimation of monthly utilization rates for new or bonus USDA Foods for which there are no historical usage records.

FD-128
02/27/2013
Resource | Forms FNS-667: Report of The Emergency Food Assistance Program (TEFAP) Administrative Costs

Form FNS-667 is used by state agencies to report use of TEFAP administrative funds.  

FNS-667
07/01/2008
Resource | Forms FNS-153: Monthly Report of the CSFP and Quarterly Administrative Financial Status Report

Per 7 CFR 247.29(b)(2), the CSFP state agency must report the receipt and distribution of commodities, as well as beginning and ending inventories and other commodity data on a monthly basis via the FNS-153, Monthly Report of the Commodity Supplemental Food Program and Quarterly Administrative Financial Status Report.

FNS-153
07/01/2008
Page updated: October 14, 2021