Resource | Webinars/Videos
Refresher on FNS Instruction 709-5: Shipment and Receipt of USDA Foods

This webinar provides USDA Foods recipients, USDA FNS regional offices, and state agencies a refresher on the FNS Instruction 709-5: Shipment and Receipt of USDA Foods. The webinar highlights the five key areas involved with the shipment and receipt of USDA Foods: arranging shipment and delivery, guidance on inspecting the shipment, accepting and receipting the shipment, unloading the shipment, and disposition and replacement of USDA Foods. In addition, E-invoicing in WBSCM and filing complaints is covered.

Resource | Guidance Documents | FNS-GD-2019-0024
Shipment and Receipt of USDA Foods

This instruction establishes the general standards and procedures that the state distributing agency, Indian Tribal Organization, or other consignee must follow in receiving shipments of USDA Foods, and conveys established responsibilities for other entities such as USDA Foods vendors and carriers.

FNS Instruction 709-5
Resource | Policy Memos | FNS-GD-2019-0023
Issues with Application Materials Submission Instructions

On October 6, 2017, we issued a memo regarding SNAP applicants and households who are sending certification materials to the USDA instead of the appropriate SNAP state agency for processing.

Resource | Policy Memos | FNS-GD-2019-0016
FNS-640: SY 2017-18 Instructions and Reporting Guidance

School programs policy memo SP 14-2019 provides SY 2017-18 reporting guidance for the FNS-640 report. The FNS-640 form became available in FPRS on March 1, 2019. State agencies may use the attached instructions and business rules/edit check to begin and/or finalize implementation of processes for reporting and any system updates for School Year 2017-2018 reporting.

FNS-640
Resource | Policy Memos | FNS-GD-2017-0058
Revised SY16-17 SFA-3 Administrative Review Form for FNS-640 Reporting

This memorandum provides the SY 2016-2017 SFA-3 with revised instructions that provide additional information and clarifications to the previously released form’s instructions. The revised instructions will assist with the completion of the FNS-640 report that is due on March 1, 2018.

SP43-2017
Resource | Policy Memos | FNS-GD-2017-0031
Revisions to Instructions for Calculation of Average Daily Attendance on Form FNS-418

This memorandum announces a revision to the instructions for calculating average daily attendance (ADA) on the Form FNS-418: Report of the Summer Food Service Program for Children.

SFSP09-2017
Resource | Policy Memos | FNS-GD-2017-0020
FNS-640 Administrative Review Report Form and Instructions

This memorandum provides an overview of the redesign of the FNS-640 Administrative Review Report and provides information regarding FNS-640 instructions, system updates and upcoming activities. The FNS-640 is scheduled to be available in the Food Program Reporting System by January 2018.

SP25-2017
Resource | Guidance Documents | FNS-GD-2016-0063
Authorized Supplemental Foods and Distribution Rates of Foods for the Commodity Supplemental Food Program (CSFP)

This instruction promulgates program policy and provides guidance on the supplemental foods authorized for distribution in the CSFP food package. It specifies the maximum allowable rates of distribution for the supplemental foods in each package.

FNS Instruction 835-1 Rev 2
Resource | Policy Memos | FNS-GD-2016-0012
Reporting Instructions for Form FNS-874: Local Educational Agency Second Review of Applications

Section 304 of the Healthy, Hunger-Free Kids Act of 2010 requires local educational agencies that demonstrate high levels of, or a high risk for administrative error associated with certification, verification and other administrative processes to conduct an independent review of the initial eligibility determinations for free and reduced price school meal applications for accuracy prior to notifying households of eligibility. 

SP29-2016
Resource | Guidance Documents | FNS-GD-2005-0051
Civil Rights Compliance and Enforcement – Nutrition Programs and Activities

The purpose of this Instruction is to establish and convey policy and provide guidance and direction to the United States Department of Agriculture (USDA) Food and Nutrition Service (FNS) and its recipients and customers, and ensure compliance with and enforcement of the prohibition against discrimination in all FNS nutrition programs and activities, whether federally funded in whole or not. 

FNS Instruction 113-1