The Automated Inventory System (AIS) is built on the Micro Focus ACUCOBOL platform and is a distributed Microsoft Windows application that can be installed on a single PC or a shared network.
AIS enables Food Distribution Program on Indian Reservations (FDPIR) participating Indian Tribal Organizations (ITOs) or an agency of a state government to capture household data, track certification periods, issue USDA Foods to certified households, and maintain inventory.
AIS Version 06.2024
USDA Foods material codes added:
- 110903 Turkey Breast Deli Slc, Frz Pkg 2 lb/20
- 111710 Veg Blend Stirfry Frz, Ctn-12/1 lb
- 111771 Oil Extra Virgin Olive, Btl-16.9 OZ/6 PKG
Food Package Guide Rate updates for a household size of one (1):
- Vegetable category increased from 18 to 20 units.
- Meat/Poultry/Fish category increased from 5 to 6 units.
- Oil category was increased was increased to 4 units. The update includes a change that assigns a value unit to each item in the category. Participants will be able to take any combination of units based on their household size.
Installation Steps for AIS Version 06.2024
- Read the 06.2024 – Quarterly (Maintenance) Release Notes.
- Read the installation instructions for AIS Windows and/or AIS E152.
- Download AIS Windows and/or AIS E152 and follow the installation instructions.
Quarterly Release Notes
Includes updates introduced into AIS as part of the scheduled quarterly release that occurs based on business needs and criticality of the required change, as well as continuous improvements to the AIS application.
- June 2024 Quarterly Release Notes
- February 2024 Quarterly Release Notes
- January 2024 Quarterly Release Notes
- September 2023 Quarterly Release Notes
Installation Instructions
Contains the steps required for the installation of the latest AIS update. Included are screenshots to help with the installation process.
Download AIS
Download AIS Windows Version 06.2024 below and follow the AIS Windows installation instructions. This will update the AIS Windows FDPSYS folder.
Download AIS E152 Version 06.2024 below and follow the AIS E152 installation instructions if your organization has multiple warehouses. This will update the AIS E152 AISWIN folder. Navajo Nation is the only FDPIR that should download AIS E152.
AIS Bar Codes
The barcodes provided in this booklet are the default values for each USDA Food by FFAVORS or WBSCM and AIS code number. These codes can be used whenever there are any USDA Foods that do not have a barcode or there are problems reading the barcode. The generic barcodes are setup in an easy to identify format. The codes use the UPC-A format and are 12 digits in length.
Important Reference Information for AIS Users
- USDA DoD Fresh Inventory Conversion Guide
Information about USDA DoD Fresh material codes and descriptions of items. - AIS Export and Printing Options
The steps to print and/or export reports to a printer, PDF, or Microsoft Excel. - AIS Sort Options
The steps required to update the sort feature in AIS.
Service Desk Contact Information
To ensure the WBSCM Service Desk has all the information needed to begin analysis and identify possible solutions with minimal need for follow-up questions, please be sure to include as much detail as possible, including:
- Detailed description of problem
- Transaction and/or procedure being performed
- Text of error message(s)
- Screenshot(s)
- Software version and system information
Please remember that USDA cannot use peer-to-peer connection software to remotely log in to an ITO’s network or computers to change data files and make changes to configurations. This type of software is prohibited due to security risks.
For AIS support, please contact the WBSCM Service Desk or call (877) 927-2648.