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School Districts and Federal Procurement Regulations

EO Guidance Document #
FNS-GD-2006-0013
FNS Document #
SP14-2006
Resource type
Policy Memos
Guidance Documents
Resource Materials
PDF Icon Policy Memo (64.19 KB)
DATE: March 2, 2006
POLICY MEMO: SP14-2006
SUBJECT: Reauthorization 2004: Communications Concerning Verification Activities
TO: Special Nutrition Programs
All Regions
State Agencies
Child Nutrition Programs
All States

In a memorandum dated Dec. 23, 2005, we described the requirement that communications with households regarding application, certification and verification procedures for free and reduced price school meals be provided in languages that are understandable to parents and guardians. This requirement is found in section 9(b)(8) of the Richard B. Russell National School Lunch Act. We would also like to remind and stress to local education agencies (LEA) that this requirement includes verification materials and statements concerning the use or disclosure of information, including the use of social security numbers. In addition, to the maximum extent practicable, any direct communication with parents or guardians must be in a language they can understand.

To assist LEAs with providing communications in other languages, we have submitted the prototype application and related materials to a contractor for translation. We requested input from state agencies through our regional offices, and the following are the languages into which the prototype application and related materials will be translated:

Russian
Vietnamese
Chinese (Mandarin)
Japanese
Serbo-Croatian
Arabic
Korean
Tagalog
Somali
Cambodian/Khmer
French
Hmong
Haitian
Creole
Laotian
Polish
Samoan
Portuguese 
Sudanese
Thai
Urdu
Hindi
Kurdish
Farsi
Greek

Please note that the Spanish translation of the prototype application is already available on our website, and as these additional translations are completed during April, we will be making them available at http://www.fns.usda.gov/cnd/FRP/frp.process.htm.

Please contact your regional office if you have any questions.

STANLEY C. GARNETT
Director
Child Nutrition Division

03/02/2006

The contents of this guidance document do not have the force and effect of law and are not meant to bind the public in any way. This document is intended only to provide clarity to the public regarding existing requirements under the law or agency policies.