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Reporting Guidance for Results of the Administrative Reviews Conducted in SY 2015-16

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PDF Icon Policy Memo (128.18 KB)
DATE: March 17, 2017
MEMO CODE: SP 21-2017
SUBJECT: Reporting Guidance for Results of the Administrative Reviews Conducted in School Year 2015-16
TO: Regional Directors
Special Nutrition Programs
All Regions
State Directors
Child Nutrition Programs
All States

This memorandum provides reporting guidance for the state agencies that conducted reviews utilizing the administrative review process for school year (SY) 2015-16. State agencies that used the Coordinated Review Effort in SY 2015-16 will be contacted with information on reporting. The FNS-640 has been revised to report on the Administrative Review process beginning in March 2018 and can no longer be used to report on the Coordinated Review Effort.

For the state agencies that did utilize the Administrative Review process, the Food and Nutrition Service (FNS) is requesting two complete sets of SY 2015-16 Administrate Review forms, tools, and workbooks (see attached list) from each state agency. This is a similar process used for SY 2013-14 and SY 2014-15 reporting. To the extent possible, the two school food authority (SFA) reviews selected for submission should include at least two of the following characteristics:

  • An SFA implementing a Special Provision (e.g., Provision 2/3 or Community Eligibility Provision)
  • A comprehensive resource management review (full and/or in any area)
  • A weighted nutrient analysis based on high-risk determination; and
  • A review where fiscal action was calculated and/or taken.

In addition, FNS requests that the two submissions represent SFAs of different sizes, and, if possible, where different reviewers conducted the review.

All forms, tools, and workbooks must be arranged and submitted in the same order as listed on the accompanying checklist. The form name and/or number and both the SFA and site names must be clearly labeled on each form.

Please include a brief reason for any form which was not used. This will assist in distinguishing between incomplete/missing forms and forms which were not used because they were not applicable.

Email submissions are strongly preferred. If electronic submission is not feasible, FNS will accept hard copies mailed to the regional offices. This information must be submitted to the appropriate FNS regional office no later than April 28, 2017.

State agencies may direct any questions concerning this guidance to the appropriate FNS regional office.

Sarah E. Smith-Holmes
Program Monitoring and Operational Support Division
Child Nutrition Programs

Page updated: January 25, 2023

The contents of this guidance document do not have the force and effect of law and are not meant to bind the public in any way. This document is intended only to provide clarity to the public regarding existing requirements under the law or agency policies.