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Reminder Concerning E-Rate Audits by the Federal Communications Commission (FCC)

EO Guidance Document #
FNS-GD-2008-0062
FNS Document #
SP04-2009
Resource type
Policy Memos
Guidance Documents
Resource Materials
DATE: December 12, 2008
MEMO POLICY: SP04-2009
SUBJECT: Reminder concerning E-Rate Audits by the Federal Communications Commission (FCC)
TO: Special Nutrition Programs
All Regions
State Agencies
Child Nutrition Programs
All States

We were asked by the FCC to issue a reminder about cooperating with contractors auditing school districts’ receipt of funds under the FCC’s E-Rate fund. Auditing for the current cycle is scheduled to begin in December  2008. Please refer to Policy Memorandum 29-2008 dated July 8, 2008, for specific information.

We were also asked to clarify the sentence “Auditors cannot verify the accuracy of the [local educational agency’s] LEA’s determinations and cannot contact the household.” FCC auditors do not have the authority to conduct verification of applications for free/reduced price school meals. Therefore, FCC auditors cannot contact households or other sources (such as assistance agencies or employers) to confirm the information on the application. However, auditors may:

  • Ensure the information on the application was accurately processed; i.e., that the income and the number of persons in the household were totaled correctly and that the appropriate Income Eligibility Guideline was used;
  • Confirm that the children listed on rosters as eligible for free or reduced price meals have approved applications on file; and
  • Confirm that the number of children used for statistical purposes is based on approved applications.

Any discrepancies in these areas must be brought to the attention of the LEA.

We ask that state agencies immediately convey this information to local agencies. If local agencies have any questions about FCC audits, they should contact their state agency.

CYNTHIA LONG
Director
Child Nutrition Programs

12/12/2008

The contents of this guidance document do not have the force and effect of law and are not meant to bind the public in any way. This document is intended only to provide clarity to the public regarding existing requirements under the law or agency policies.