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Quarterly Reporting Associated with School Food Authority Certification for Performance-Based Reimbursement

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FNS Document #
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Policy Memos
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PDF Icon Policy Memo (189.10 KB)
DATE: January 22, 2013
SUBJECT: Quarterly Reporting Associated with School Food Authority Certification for Performance-Based Reimbursement
TO: Regional Directors
Special Nutrition Programs
Financial Management
All Regions
State Agencies
Child Nutrition Programs
All States

This memorandum provides information regarding the state agencies’ quarterly reporting requirements associated with identifying the number of school food authorities (SFAs) certified to receive the performance-based reimbursement for each lunch served in compliance with the new meal pattern requirements for the National School Lunch and School Breakfast Programs.

The interim final rule, Certification of Compliance With Meal Requirements for the National School Lunch Program Under the Healthy, Hunger-Free Kids Act of 2010 requires, among other measures, that within 30 days of the end of each quarter state agencies submit a quarterly report detailing the total number of SFAs in the state and the names of certified SFAs. This report, titled Quarterly Report for SFA Certification, will contain data compiled by state agencies, and “imported” or “uploaded” to the Food Programs Reporting System (FPRS).

Meal counts earning the performance-based reimbursement are to be reported by the state agency on the FNS-10, the Report of School Program Operations, not on the Quarterly Report for SFA Certification.

Please note that the Quarterly Report for SFA Certification is scheduled to open in the FPRS on February 12, 2013; therefore, the period for uploading or importing fiscal year 2013, Quarter 1 (Oct – Nov – Dec) SFA certification data will be from February 13 through March 1, 2013. This is a one-time extension to facilitate necessary computer programming in the FPRS.

All subsequent Quarterly Report for SFA Certification submissions will be required to be uploaded or imported to the FPRS within 30 days of the end of the quarter.

Attachment A. Quarterly Report for SFA Certification Example provides instructions and an illustration of the required data fields to be completed by the state agencies.  Further instructions will be available on the New Submission page in the FPRS.

State agencies should direct any questions concerning this guidance to the appropriate FNS regional office. Regional offices with questions should contact the child nutrition division. 

Cynthia Long
Child Nutrition Division


Page updated: April 07, 2023

The contents of this guidance document do not have the force and effect of law and are not meant to bind the public in any way. This document is intended only to provide clarity to the public regarding existing requirements under the law or agency policies.