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Comment Request: State Administrative Expense Funds

Publication Date
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Comment Request
Comment Period End Date

In accordance with the Paperwork Reduction Act of 1995, this notice invites the general public and other public agencies to comment on this information collection. This collection is a revision of a currently approved collection for state administrative expense funds expended in the operation of the child nutrition programs (7 CFR parts 210, 215, 220, 226 and 250) administered under the Child Nutrition Act of 1966. The current approval for the information collection burden associated with 7 CFR part 235 expires on May 31, 2016.


Section 7 of the Child Nutrition Act of 1966 (PL 89-642), 42 USC 1776, authorizes the Department to provide federal funds to state agencies (SAs) for administering the child nutrition programs (7 CFR parts 210, 215, 220, 226 and 250). State Administrative Expense (SAE) Funds, 7 CFR part 235, sets forth procedures and recordkeeping requirements for use by SAs in reporting and maintaining records of their need and use of SAE funds. A summary of the reporting and recordkeeping burden associated with this revision is presented in the published table. For this revision, the number of state agencies was updated (decreased from 87 to 84) resulting in a decrease of 321 recordkeeping burden hours.

The burden for maintaining accounting records was adjusted to more accurately reflect the average frequency of updating records due to electronic system processing resulting in a decrease of 5,564 recordkeeping hours. The burden of documenting expenditures of funds from state sources in any fiscal year for the administration of CNP is already accounted for in the quarterly recordkeeping for the FNS-777; therefore, the burden for this recordkeeping requirement has been decreased by 856 hours. The burden associated with form FNS-777, Financial Status Report, was removed since the burden for this form has been approved under the information collection for the Food Program Reporting System (FPRS), OMB Control Number 0584-0594, which expires June 30, 2017, resulting in a decrease of 174 reporting hours.

The burden associated with form FNS-525, State Administrative Expense Funds Reallocation Report, is proposed for removal and transfer to the FPRS information collection to accommodate electronic reporting of the data resulting in a transfer of 308 reporting hours. These revisions result in a net decrease of 7,223 total burden hours. Revisions to the update form FNS-74, Federal-State Agreement, are also being proposed. The revised FNS-74 form is included in the supporting documents to this notice on

Page updated: June 02, 2023