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FY 2008 Reallocation of State Administrative Expense Funds

EO Guidance Document #
FNS Document #
CACFP 03-2008
Resource type
Policy Memos
Guidance Documents
Resource Materials
PDF Icon Policy Memo (99.89 KB)
DATE: February 13, 2008
MEMO POLICY: SP 12-2008, CACFP 3-2008
SUBJECT: Fiscal Year (FY) 2008 Reallocation of State Administrative Expense (SAE) Funds
TO: Regional Directors
Special Nutrition Programs
All Regions
State Agencies
Child and Adult Care Food Programs
Food Distribution Programs
All States

This memorandum and attachments provide the information needed to conduct the FY 2008 reallocation of SAE funds. Reallocation is a formal process by which state agencies (SAs) can: (1) request additional SAE funds above their initial authorized funding level; or (2) return SAE funds they do not need.

Attachments A and B provide a detailed description of the reallocation process. Attachment A discusses the major considerations and guidelines for conducting the reallocation of SAE funds. Attachment B describes the specific roles and responsibilities of the SAs, ROs, and headquarters in conducting reallocation of SAE funds.

SAs are asked to submit their request for reallocation to their respective RO by April 4, 2008, to facilitate the reallocation process. ROs will thoroughly evaluate the need for each request and recommend for approval only those that are essential to the administration of the Programs. RO requests and the SAE Funds Reallocation Reports (FNS-525) are due to Headquarters no later than May 2, 2008. We will not begin the review and approval process for FY 2008 reallocation of SAE funds until after the May 2, 2008, deadline for submitting requests. Due to time limitations for reallocating SAE funds, if requests are not received by this date, they may not be considered.

Headquarters will notify ROs of the reallocation awards in late July 2008, unless additional information is needed from the SA or RO.

The SAE Funds Reallocation Report (FNS-525) form will be transmitted to each RO and may be returned to Food and Nutrition Service (FNS) Headquarters, Child Nutrition Division (CND) via e-mail. SAs should contact their RO with any questions.

Child Nutrition Division


Page updated: March 21, 2023

The contents of this guidance document do not have the force and effect of law and are not meant to bind the public in any way. This document is intended only to provide clarity to the public regarding existing requirements under the law or agency policies.