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Food Distribution

Index of All FD National Policies

Last Modified: 01/27/2014

FNS issues policy memoranda to provide guidance on implementing Food Distribution Programs. Here you will find an index of all National Policies issued for all Food Distribution Programs. If you have any questions regarding these policies, please e-mail fdd-psb@fns.usda.gov or contact the appropriate FNS Regional Office for your state.

Policy #

Program

Subject

Issued

SP-49 NSLP Frozen Fruit Products in the National School Lunch and School Breakfast Programs in School Year 2014-2015 06/25/13

FD-130

Processing Substitution of USDA Beef and Pork 05/15/13
FD-129 NSLP, CACFP, SFSP USDA Foods Bone-in-Chicken Products 03/07/13
FD-128 TEFAP Determining Inventory Levels of USDA Foods for Use in TEFAP and Inventory Reporting Requirements 02/27/13
FD-127 Processing Approval of End Products and Monitoring of End Product Sales 11/07/12
FD-126 TEFAP Review of Administrative Funds Provided to Eligible Recipient Agencies (ERA) in TEFAP 10/11/12
FD-125 NSLP Offering School Food Authorities the Required Value and Variety of USDA Foods, and Efficient and Cost-Effective Distribution 10/15/12
SP20-2012 NSLP Frozen Fruit Products and Nutrition Standards in the National School Lunch and Breakfast Programs 09/11/12
FD-124 TEFAP Determining Local Agency Reviews 08/16/12
FD-123 TEFAP Maintenance of Lists of Eligible Recipient Agencies (ERA) Participating in TEFAP 07/24/12
SP39-2012 NSLP Existing Inventory of USDA Foods and Commercial Products 08/03/12
FD-122 Processing Substitution of Donated Foods in Advance of Purchase and Negative Inventories 05/30/12
FD-121 NSLP Donated Foods Possibly Containing Lean Finely Textured (LFT) Beef 03/30/12
FD-120 TEFAP Criteria for Determining Household Income Eligibility for TEFAP Foods Intended for Home Consumption 03/08/12
FD-119 NSLP, Processing Soliciting Bids from Commercial Distributors for End Products 02/13/12
FD-118 Charitable Institutions, CSFP, TEFAP Automatic Revocation of Tax-Exempt Status 10/13/11
FD-117 FDPIR Replacement of USDA Foods Destroyed Due to a Household Misfortune 07/12/11
FD-116 CSFP, FDPIR, TEFAP Claims Resolution Act of 2010 - Payments Received via the Cobell Settlement 05/12/11
FD-115 CSFP, FDPIR, TEFAP Provisions of the Tax Relief, Unemployment Insurance Reauthorizations, and Job Creation Act of 2010 05/09/11
FD-114 FDPIR Cancellation of Policy Memorandum FD-042, Pay Received by Military Personnel as a Result of Deployment to a Combat Zone 05/06/11
FD-113

TEFAP, CSFP, FDPIR

Civil Rights Training Requirements for Volunteers 01/25/11
FD-112

TEFAP, CSFP, FDPIR

Cancellation of Policy Memorandum FD-082, Responsibilities for Claims for Food Losses 01/04/11
FD-111

FDPIR

Cancellation for Policy Memorandum FD-022, Adjusted Guide Rates for Fresh Fruits and Vegetables 10/27/10
FD-110 Revised NSLP, CACFP, SFSP

Clarification in Crediting for, and Use of, Donated Foods in Contracts with Food Service Management Companies--First and Final Contract Years

01/25/11
FD-109 Disasters, Emergencies, and Situations of Distress

Consolidation of Reporting Requirements and Replacement of Donated Foods in Disasters, Emergencies, and Situations of Distress

08/05/10
FD-108 Processing

Waiver of Requirements for State Distributing Agency Submission of Information from Monthly Performance Reports

07/27/10
FD-107 NSLP, CACFP, SFSP, CSFP, FDPIR, TEFAP, Charitable Institutions Storage and Inventory Management of USDA Donated Foods 06/09/10

 

FD-106 TEFAP

Tracking and Notification Requirements for TEFAP Foods for Audit Purposes

05/11/10
FD-105 NSLP, CACFP, CSFP, FDPIR, NSIP

Setting Aside the Commodity Acceptability Reporting Requirement

04/13/10
FD-104 NSLP, CACFP, SFSP, CSFP, FDPIR, TEFAP, Charitable Institutions

Value of USDA Donated Foods for Audits

02/18/10
FD-103 Processing

Waiver of Requirement to Submit Copies of Refund Requests and Payments with State Monthly Performance Reports

02/04/10
FD-102 Processing

Waiver and Replacement of Current Regulatory Thresholds for Independent CPA Audits of Multi-State Processors

02/04/10
FD-101 CSFP, FDPIR, TEFAP

Filipino Veterans Equity Compensation Fund Payments

01/27/10
FD-100 CSFP

Cancellation of Policy Memoranda FD-011, Caseload Assignment and Utilization, and FD-044, Use of Proxies in Certification, Recertification, and Distribution of Food Packages

01/07/10
FD-099 CSFP

Questions and Answers about Waiting Lists and Caseload Management

01/06/10
FD-098 CSFP, FDPIR, TEFAP, NSLP, CACF, SFSP, NSIP, Processing, Charitable       Institutions, SCs

FY 2010 Appropriations for Human Pandemic Emergencies

11/05/09
FD-097 CSFP, FDPIR, TEFAP, SNAP

Allowability of Participant Payments and Contributions for Foods Donated by the USDA and/or Non-USDA Sources. 

10/21/09
FD-096 CSFP

Simultaneous Participation in CSFP and Other Nutrition Assistance Programs Administered by the Food and Nutrition Service (FNS)

10/05/09
FD-095 TEFAP

Use of TEFAP Administrative Funds for Expenses Associated with Foods Secured From Other Sources

09/15/09
FD-094 CSFP, FDPIR, TEFAP

Cancellation of Policy Memoranda FD-063, Household Eligibility Determinations for Disaster or Emergency Evacuees Residing with a Host Family, and FD-072, FDPIR Households Displaced During a Disaster

08/06/09
FD-093 CSFP, FDPIR, TEFAP Questions and Answers about Disaster Policies and Procedures 08/06/09
FD-092 FDPIR Supplemental Nutrition Assistance Program Cash Payment Pilot Projects (SNAP Pilot Projects) and Work Supplementation or Support Programs (SNAP Work Programs) Benefits 06/29/09
FD-091 CSFP, TEFAP Supplemental Nutrition Assistance Program Cash Payment Pilot Projects (SNAP Pilot Projects) and Work Supplementation or Support Programs (SNAP Work Programs) Benefits 06/29/09
FD-090 CSFP, FDPIR, TEFAP

American Recovery and Reinvestment Act of 2009 Increases to Unemployment Compensation Payments

07/14/09
FD-089 NSLP, SFSP, CACFP

Clarification of State Agency Review Requirements for Donated Foods in the National School Lunch Program and Other Child Nutrition Programs

05/21/09
FD-088 FDPIR, TEFAP, CSFP, NSLP

Reimbursement of Intra-State Transportation Costs During Disasters

04/21/09
FD-087 FDPIR

Economic Recovery Payments to Recipients of Social Security, Supplemental Security Income (SSI), Railroad Retirement Benefits, and Veteran's Disability Compensation or Pension Benefits.

04/07/09
FD-086 CSFP, TEFAP

Economic Recovery Payments to Recipients of Social Security, Supplemental Security Income (SSI), Railroad Retirement Benefits, and Veteran's Disability Compensation or Pension Benefits.

04/06/09
FD-085 Processing   NonFat Dry Milk Processing 03/27/09
FD-084 NSLP, CACFP, SFSP   Use of Donated Food in the National School Lunch Program and Other Child Nutrition Programs.  Cancellation of Policy Memo FD-060. 02/04/09
FD-083 CFSP

Infant Formula - "Use-By" Date

12/11/08
FD-082 Cancelled TEFAP, CSFP, FDPIR

Responsibility for Claims for Food LossesCancelled - see FD-112: Cancellation of Policy Memorandum FD-082, Responsibilities for Claims for Food Losses

12/10/08
FD-081 SFSP

Distribution of Donated Foods to Service Institutions Participating in the Summer Food Service Program

11/24/08
FD-080 Revised NSLP, SFSP, CACFP

Guidance in Crediting for, and Use of, Donated Foods in Contracts with Food Service Management Companies

01/25/11
FD-079 CSFP

Retroactive Food Package Distributions Not Permitted

11/12/08
FD-078 FDPIR

FDPIR Rounding Procedures

08/21/08
FD-077 FDPIR

Cancellation of Policy Memoranda FD-021, FDPIR Match Requirement and FD-068, Indirect Cost Rates in the FDPIR Budget Process

08/01/08
FD-076 FDPIR

Categorical Eligibility

05/19/08
FD-075 FDPIR

Income Exclusion for Payments under Public Law 101-426, Radiation Exposure Compensation Act

04/09/08
FD-074 FDPIR

Rebates from the Economic Stimulus Act of 2008

03/31/08
FD-073 CSFP, TEFAP

Rebates from the Economic Stimulus Act of 2008

03/31/08
FD-072 Cancelled   FDPIR

FDPIR Households Displaced During a Disaster Cancelled - see FD-094: Cancellation of Policy Memoranda FD-063, Household Eligibility Determinations for Disaster or Emergency Evacuees Residing with a Host Family, and FD-072, FDPIR Households Displaced During a Disaster

02/19/08
FD-071 CSFP, FDPIR, NSLP, CACFP, NSIP

Setting Aside the Commodity Acceptability Reporting Requirement

01/16/08
FD-070 TEFAP

Implementation of Modifications to the TEFAP Allocation Formula

12/19/07
FD-069 FDPIR, TEFAP

Eligibility of Indian Tribal Organizations to participate in TEFAP

11/27/07
FD-068 Cancelled

 

FDPIR

Indirect Cost Rates in the FDPIR Budget Process Cancelled - see FD-077:  Indirect Cost Rates in the FDPIR Budget Process

11/08/07
FD-067 Revised NSLP

School Food Authorities Acting as a Collective Unit in the Control and Use of Donated Foods

12/14/09
FD-066 CSFP, FDPIR, TEFAP NSLP, CACFP, SFSP NSIP, Processing, Charitable Institutions, SCs Continuation of USDA Food Assistance During a Human Pandemic (revised) 08/31/09
FD-065 NSIP NSIP Fiscal Year 2008 Operations 04/30/07
FD-064 Revised Processing Management of Donated Food Inventories at Processors 08/31/09
FD-063 Cancelled CSFP, FDPIR, TEFAP Household Eligibility Determinations for Disaster or Emergency Evacuees Residing with a Host Family Cancelled - see FD-094: Cancellation of Policy Memoranda FD-063, Household Eligibility Determinations for Disaster or Emergency Evacuees Residing with a Host Family, and FD-972, FDPIR Households Displaced During a Disaster 12/04/06
FD-062 Revised CSFP, FDPIR, TEFAP NSLP, CACFP, SFSP, NSIP, Processing, Charitable Institutions, SCs Electronic Receipting for USDA Direct and Multi-Food Shipments 09/04/13
FD-061 Revised Processing Inbound Cheese to Further Processors 10/17/11
FD-060 Cancelled NSLP, CACFP, SFSP   Use of Donated Food in the National School Lunch Program and other Child Nutrition Programs 06/21/06 (Issued) 02/04/09 (Cancelled)
FD-059 Charitable Institutions Eligibility of Private Adult Correctional Institutions to Receive and Use Donated Foods 06/21/06
FD-058 CSFP, FDPIR, TEFAP NSLP, CACFP, SFSP NSIP Annual Physical Inventory-Reconciliation of Book Inventory to Physical Inventory 06/15/06
FD-057 NSIP Fiscal Year 2007 Operations 04/21/06
FD-056 CSFP Physical Inventory - Required Frequency 04/21/06
FD-055 FDPIR Medicare Part D Prescription Drug Coverage Premium 03/29/06
FD-054 State Processing Monthly Performance Reporting Correction 03/28/06
FD-053

CSFP, FDPIR, NSIP NSLP, CACFP

Set Aside of the Commodity Acceptability Reporting Requirement 03/24/06
FD-052

CSFP, FDPIR, TEFAP, NSLP, CACFP, SFSP, NSIP

Annual Physical Inventory - Reconciliation and Offsetting 01/27/06
FD-051 CSFP, FDPIR, TEFAP National Flood Insurance Program Payments 01/05/06
FD-050

FDPIR

Cancellation of Policy Memorandum No. FD-024, Household Issuance 11/15/05
FD-049 Revised

Processing

Substitution and Valuation of USDA Cheese 11/20/12
FD-048

Processing

State Participation Agreement Period of Agreement 11/04/05
FD-047

NSIP

Fiscal Year 2006 Operations 05/26/05
FD-046

FDPIR

FDPIR Student Financial Assistance 04/25/05
FD-045 FDPIR Direct Certification and Direct Verification in National School Lunch and and Breakfast Programs  02/23/05
FD-044 Cancelled CSFP Use of Proxies in Certification, Recertification, and Distribution of Food Packages Cancelled - see FD-100: Cancellation of Policy Memoranda FD-011, Caseload Assignment and Utilization, and FD-044, Use of Proxies in Certification, Recertification, and Distribution of Food Packages 02/23/05
FD-043 FDPIR Distinction Between "Reservations" and "Land Held in Trust" 02/23/05
FD-042 Cancelled FDPIR Pay Received by Military Personnel as a Result of Deployment to a Combat Zone Cancelled - see FD-114: Cancellation of Policy Memorandum FD-042, Pay Received by Military Personnel as a Result of Deployment to a Combat Zone 02/19/08  
FD-041 TEFAP Distribution of TEFAP Commodities to Children 02/14/05
FD-040

Processing

Commodity Inventory Reductions at Further Processors 01/12/05
FD-039

Processing

Bonding in NPA (fomerly NMPA) 12/23/04
FD-038

Processing

Elimination of Pricing Information on End Product Data Schedules and Summary of End Product Data Schedules 11/09/04
FD-037 CSFP, FDPIR, TEFAP Office of Management and Budget A-133 Audit Requirements

09/02/04

FD-036

TEFAP Local-Level Record Keeping and Reporting Requirements   

08/31/04

FD-035 FDPIR FDPIR - Flexible Benefit Packages/"Cafeteria Plans" 08/31/04
FD-034 FDPIR FDPIR-Eligibility of Native Hawaiians 08/31/04
FD-033

FDPIR

FDPIR - Changes in Household Composition Resulting from Deployment of Reservists 08/31/04
FD-032 Reissued

CSFP

Maximum Monthly Distribution Rates for Powdered Infant Formula 05/20/08 (reissued)
FD-031 CSFP Treatment of Income Intended for Foster Care 07/15/04
FD-030 Cancelled Processing National Approval of End Product Data Schedule Cancelled 10/15/04 (issued) 04/27/07(cancelled)
FD-029 CSFP Medicare Prescription Drug Card-CSFP 06/30/04
FD-028 FDPIR Medicare Prescription Drug Card-FDPIR 06/30/04
FD-027 TEFAP Medicare Prescription Drug Card-TEFAP 06/30/04
FD-026

NSIP

Fiscal Year 2005 Operations 03/30/04
FD-025

Processing

Fee-For-Service Billing Methods Through a Distributor 03/29/04
FD-024 Cancelled

FDPIR

Household Overissuance Cancelled - see FD-050: Cancellation of Policy Memorandum FD-024, Household Overissuance 11/15/05  
FD-023

NSLP

Accounting for Donated Foods in Cost-Reimbursable Contracts Between School Food Authorities and Food Service Management Companies 02/25/04
FD-022 Cancelled

FDPIR

Adjusted Guide Rates for Fresh Fruits and Vegetables Cancelled - See FD-111: Cancellation for Policy Memorandum FD-022, Adjusted Guide Rates for Fresh Fruits and Vegetables 06/09/03
FD-021 Cancelled

FDPIR

FDPIR Match Requirement Cancelled - see FD-077: Cancellation of Policy Memoranda FD-021, FDPIR Match Requirement, and FD-068, Indirect Cist Rates in the FDPIR Budget Process 06/05/03
FD-020 Revised NSLP, CACFP, SFSP, NSIP, Charitable Institutions, SCs    Single Inventory and Related Commodity Issues--Clarification of Regulatory Changes and Other Guidance 05/23/03 (revised)
FD-019 Cancelled Processing Non-Fat Dry Milk in Shelf Products Cancelled 05/14/03
FD-018 TEFAP Use of TEFAP Commodities for Demonstrations 03/31/03
FD-017 TEFAP Meals Provided to Volunteers 03/31/03
FD-016 TEFAP In-Kind Contributions 03/31/03
FD-015 TEFAP Eligibility of Youth Shelters for TEFAP Commodities 03/31/03
FD-014 TEFAP Eligibility of Persons with Disabilities, Elderly, and/or Public Assistance Recipients 03/31/03
FD-013 FDPIR Home Delivery of Commodities 03/31/03
FD-012 CSFP, FDPIR Family Subsistence Supplemental Allowance 03/31/03
FD-011 Cancelled CSFP Caseload Assignment and Utilization Cancelled - see FD-100: Cancellation of Policy Memoranda D-011, Caseload Assignment and Utilization, and FD-044, Use of Proxies in Certification, Recertification, and Distribution of Food Packages 03/31/03
FD-010 CSFP Counting the Pregnant Woman’s Embryo or Fetus in Utero as a Household Member 03/31/03
FD-009 Processing Labeling Processed End Products 03/24/03
FD-008 Processing Establishing Processor Inventory Weight for random Weight Commodities 03/24/03
FD-007 Revised Processing Sales of End Products Through Commercial distributors Indirect Discount and Net Off Invoice 12/30/11
FD-006 NSIP Fiscal Year 2004 Operations   08/05/03

FD-005

Processing Procedures for Reimbursing Offshore Transportation Costs of Processed Foods 02/05/03
FD-004 Processing Procedures for Accounting for Rework 02/05/03
FD-003 Cancelled      
FD-002 NSLP, CACFP  Determining School and Child Care Commodity Entitlements 02/05/03
FD-001 Cancelled Processing Nonfat Dry Milk Processing Cancelled 06/30/08