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Policy Memos

Policy #

Title

Issue Date
 

FY 2013

 
59-2013 Review of Provision 2/3 Base Year 09-26-2013
58-2013 Paid Lunch Equity: Additional Guidance for School Year 2013-14 09-10-2013
57-2013 Questions and Answers Regarding the Use of State Administrative Expense (SAE) Funds and SAE Reallocation Funds in the Food Distribution Program for Child Nutrition Programs 09-06-2013
56-2013 Collaboration with State School Business Officials on New Administrative Review Section: Resource Management 08-30-2013
55-2013 Questions and Answers Related to 6 cents Certification during School Year 2013-2014 08-21-2013
54-2013 Transmittal of the Questions and Answers on the Computation of the Direct Certification Performance Rate with the Supplemental Nutrition Assistance Program
-- Attachment: Q&As
08-16-2013
53-2013 School Year 2013-2014 Coordinated Review Effort: Procedures Manual, Forms and Instructions (REVISED) 09-12-2013
52-2013 Child Nutrition Database Release 17 08-08-2013
51-2013 Certification and Administrative Reviews in School Year 2013-14 08-07-2013
50-2013 Release of the new State Agency (NSLP/SNAP) Direct Certification Rate Data Element Report (Form FNS-834)
-- Attachment A: Form FNS-834
-- Attachment B: Final Rule - National School Lunch Program: Direct Certification Continuous Improvement Plans Required by the Healthy, Hunger-Free Kids Act of 2010
07-01-2013
49-2013 Frozen Fruit Products in the National School Lunch and School Breakfast Programs in School Year 2014-2015 06-25-2013
48-2013 Extending Flexibility for RCCIs in the National School Lunch Program 06-25-2013
47-2013 Administrative Review Training Webinar Opportunities 06-20-2013
46-2013 School Nutrition Program Administrative Reviews: Assessing Compliance with Dietary Specifications Using a USDA-Approved Menu Planning Tool for Certification for Six Cent Reimbursement 06-14-2013
45-2013 Updated Offer versus Serve Guidance for the National School Lunch Program and School Breakfast Program in School Year 2013-2014
-- OVS Manual
06-13-2013
44-2013 CN Direct Certification Performance Awards - FY 2013 Guidance
-- Award Q&As (pdf)
-- Letter of Intent to Compete Template (.pdf) (.doc)
-- Reference Rate Chart (pdf)
06-06-2013
43-2013 Supplemental State Administrative Expense (SAE) Reallocation
Funds for School/Child Nutrition Food Distribution Training

-- Opt-In Notice
06-06-2013
42-2013 School Nutrition Programs Updated Administrative Review Process 05-30-2013
41-2013 Release of the FNS-828 Paid Lunch Price Data for School Year 2011-2012
-- Attachment
05-17-2013
40-2013 Questions and Answers Regarding the Participation of Head Start
Programs in Child Nutrition Programs
05-17-2013
39-2013 Extension of Administrative Funds for State Costs of Implementation of New Meal Patterns for the National School Lunch Program and School Breakfast Program 05-03-2013
38-2013 Release of the new School Food Authority Verification Collection Report (form FNS-742)
-- School Food Authority Verification Collection Report
04-29-2013
37-2013 Enhancing the School Food Safety Program: Frequently Asked Questions 04-26-2013
36-2013 Guidance Related to the ADA Amendments Act 04-26-2013
35-2013 State Agency Oversight and Monitoring of School Food Authority
Contracts with Food Service Management Companies
-- Best Practices
04-19-2013
34-2013 Paid Lunch Equity: Guidance for SY 2013-14 04-17-2013
33-2013 Fresh Fruit and Vegetable Program: Allocation of Funds for School Year 2013/2014 04-02-2013
32-2013 2013 Edition of Questions and Answers for the National School Lunch Program's Seamless Summer Option (revises SP27-2009) 03-29-2013
31-2013 Salad Bars in the National School Lunch Program 03-27-2013
30-2013 Fiscal Year 2013 Reallocation of State Administrative
Expense Funds
03-21-2013
29-2013 Crediting Vegetables for Grains in American Samoa, Puerto Rico, and the Virgin Islands 03-21-2013
28-2013 Questions & Answers on the School Breakfast Program Meal
Pattern in School Year 2013-14
(revision)

-- The SBP in SY 2013-2014
06-13-2013
27-2013 Department of Agriculture's (USDA) Farm to School Census 03-05-2013
26-2013 Extending Flexibility in the Meat/Meat Alternate and Grains Maximums for School Year 2013-14 02-25-2013
25-2013 Paid Lunch Equity: School Year 2013-2014 Calculations and Tool
-- School Year 2013-2014 Paid Lunch Equity Tool
02-21-2013
24-2013 Demonstration Project for Non-Congregate Feeding for Outdoor Summer Feeding Sites Experiencing Excessive Heat: (revision) 05-15-2013
23-2013 Guidance Reaffirming the Requirement that State agencies and School Food Authorities Periodically Review Food Service Management Company Cost Reimbursable Contracts and Contracts Associated with USDA Foods 02-12-2013
22-2013 USDA Farm to School Grants: Please Spread the Word 02-06-2013
21-2013 Family Friendly Applications 01-31-2013
20-2013 Quarterly Reporting Associated with School Food Authority Certification for Performance-Based Reimbursement 01-22-2013
19-2013 Paid Lunch Equity: School Year 2013-2014 Calculations 01-02-2013
18-2013 Additional Administrative Reviews and State Retention
of Improperly-Paid Funds in School Year 2012-2013
12-26-2012
17-2013 Early Submission of School Year 2012-2013 Verification
Summary Report data (FNS-742)
12-14-2012
16-2013 Revised Meat/Meat Alternates and Milk Charts in the Food Buying Guide for Child Nutrition Programs
--
Meat/Meat Alternates Chart
-- Milk Chart
12-14-2012
15-2013 Community Eligibility Option: Guidance and Procedures for Selection of States for School Year 2013-2014
-- Attachment A: Information for State Agency Participation
-- Attachment B: Monthly Federal Reimbursement Estimator
12-07-2012
14-2013 Fiscal Year 2013 Allocation of Administrative Funds for State
Costs of Implementation of New Meal Patterns for the National
School Lunch Program and School Breakfast Program
12-07-2012
13-2013 Additional Guidance on Use of Administrative Funds for State Costs of Implementation of New Meal Patterns for the National School Lunch Program and School Breakfast Program (revision) 05-22-2013
12-2013 School Year 2012-2013 Administrative Review Procedures and the New 3-Year Administrative Review Cycle Beginning in School Year 2013-2014 12-06-2012
11-2013 FNS Guidance to School Food Authorities: Flexibility in the Meat/Meat Alternate and Grain Maximums for School Year 2012-2013 (revision) 12-20-2012
10-2013 FNS-828 School Food Authority Paid Lunch Price Report deadline extension for SY 2012-13 12-03-2012
09-2013 Streamlining At-risk Meal Participation for School Food
Authorities
11-28-2012
08-2013 Request for Applications for Participation in Demonstration Projects to Evaluate Direct Certification with Medicaid
-- Request for Applications
-- Appendix A: Application Template
-- Appendix B: CMS Informational Bulletin to Medicaid State Agencies
-- Appendix C: Notification of Intent to Apply Template
-- Appendix D: Letters of Commitment Templates
-- Appendix E: DC-M Data Collection Tables
11-28-2012
07-2013 Summer Feeding Options for School Food Authorities 11-23-2012
06-2013 Determining Area Eligibility Based on School Data 11-23-2012
05-2013 Hurricane Sandy and 6 Cents Certification 11-21-2012
04-2013 FNS-640 Data Report School Year 2009–2010
-- Attachment
10-12-2012
03-2013 Procurement Geographic Preference Q&As - Part II 10-09-2012
02-2013 Corn Masa (Dough) for Use in Tortilla Chips, Taco Shells, and Tamales 10-03-2012
Letter from Under Secretary Concannon
--
Fact Sheet: Calories in School Meals
-- Fact Sheet: Athletic Programs and Afterschool Meal Service
10-02-2012
01-2013 Federal Small Purchase Threshold Adjustment
-- Attachment
10-01-2012
 

FY 2012

 
47-2012 Further USDA Information on Central Valley Meat Investigation 08-31-2012
46-2012 Revised Edition of Eligibility Manual for School Meals
-- Determining & Verifying Eligibility (August 2012)
-- Determining & Verifying Eligibility (with changes highlighted)
08-27-2012
45-2012 Preventing Overt Identification of Children Certified for Free or Reduced Price School Meals 08-24-2012
44-2012 Child Nutrition Reauthorization 2010: Questions and Answers Related to the 6 Cents Certification Tool (revision) 09-12-2012
43-2012 Current USDA Information on Central Valley Meat Investigation 08-22-2012
42-2012 Application and Other Household Materials for Limited English
Proficient Households - Reminder
08-16-2012
41-2012

2012 Waiver of Congregate Feeding Requirement for Outdoor Feeding Sites Experiencing Extreme Heat (revision)

08-17-2012
40-2012 Certification of Compliance with New Meal Patterns - Validation Review Checklists
-- Prototype Lunch Validation Review Checklist for SY 2012-13
-- Prototype Breakfast Validation Review Checklist for SY 2012-13
08-08-2012
39-2012 Existing Inventory of USDA Foods and Commercial Products 08-03-2012
38-2012

Residential Child Care Institutions Exception for Safety If Serving Multiple Age/Grade Groups

07-16-2012
37-2012 Separation of Vegetables/Fruit in the Food Buying Guide for Child Nutrition Programs
-- Vegetables/Fruit Chart
07-12-2012
36-2012

Smoothies Offered in Child Nutrition Programs

07-11-2012
35-2012 Procuring Services of Purchasing Cooperatives, Group Purchasing Organizations, Group Buying Organizations, etc. 06-12-2012
34-2012 Certification of Compliance with New Meal Patterns: Tools, Specifications, and Prototype Attestation Statement
-- School Food Authority Six Cents Attestation
-- Menu Worksheet Instructions - Lunch
-- Menu Worksheet Instructions - Breakfast
-- Simplified Nutrient Assessment Instructions - Lunch
-- Simplified Nutrient Assessment Instructions - Breakfast
-- Instructions for Transferring Data from USDA Certification Tools
-- Certification Meal Pattern Requirement Specification

-- 3-Day Schedule Certification Worksheets
    -- Grades K-5: Lunch
    -- Grades 6-8: Lunch
    -- Grades K-8: Lunch
    -- Grades 9-12: Lunch
-- 4-Day Schedule Certification Worksheets
    -- Grades K-5: Lunch
    -- Grades 6-8: Lunch
    -- Grades K-8: Lunch
    -- Grades 9-12: Lunch
-- 5-Day Schedule Certification Worksheets
    -- Grades K-5: Breakfast

    -- Grades 6-8: Breakfast

    -- Grades 9-12: Breakfast

    -- Grades K-12: Breakfast

    -- Grades K-8: Breakfast

    -- Grades K-5: Lunch
    -- Grades 6-8: Lunch
    -- Grades K-8: Lunch
    -- Grades 9-12: Lunch
-- 6-Day Schedule Certification Worksheets
 
   -- Grades K-5:Breakfast
    -- Grades 6-8: Breakfast
    -- Grades K-8: Breakfast
    -- Grades 9-12: Breakfast

    -- Grades K-12: Breakfast
    -- Grades K-5: Lunch
    -- Grades 6-8: Lunch
    -- Grades K-8: Lunch
    -- Grades 9-12: Lunch
-- 7-Day Schedule Certification Worksheets
    -- Grades K-5: Breakfast

    -- Grades 6-8: Breakfast

    -- Grades K-8: Breakfast

    -- Grades 9-12: Breakfast

    -- Grades K-12: Breakfast

    -- Grades K-5: Lunch
    -- Grades 6-8: Lunch
    -- Grades K-8: Lunch
    -- Grades 9-12: Lunch
-- Extended Schedule Certification Worksheets
    -- Grades 9-12: Lunch  
    -- Grades 6-8: Lunch
 
07-17-2013
33-2012

Fresh Fruit and Vegetable Program Fees in FSMC Contracts

05-31-2012
32-2012 Prohibition of Separation by Gender during Child Nutrition Program Meal Service has been rescinded. 06-29-2012
31-2012

Child Nutrition Reauthorization 2010: Questions and Answers Related to the Certification of Compliance with Meal Requirements for the National School Lunch Program (3rd revision)

01-22-2013
30-2012

Grain Requirements for the National School Lunch Program and School Breakfast Program

04-26-2012
29-2012

Direct Certification Performance Awards - FY 2012 Guidance
--
Attachment A – Direct Certification Performance Awards, Questions and Answers – Spring Guidance on the FY 2012 Awards
-- Attachment B – Sample Template - “Letter of Intent to Compete” for a Direct Certification FY 2012 Substantial Improvement Award
-- Attachment C - Reference Chart - FY 2012 Guidance for Direct Certification Performance Award

05-25-2012
28-2012 Child Nutrition Reauthorization 2010: Questions and Answers on the Paid Lunch Price Report 04-20-2012
27-2012 USDA Farm to School Grants: Please Spread the Word 04-17-2012
26-2012 Formulated Grain Fruit Products 04-17-2012
25-2012 Disaster Response 04-10-2012
24-2012 Interim Review Guidance for States with Local Educational Agencies Electing the Community Eligibility Option 04-10-2012
23-2012 Fresh Fruit and Vegetable Program: Allocation of Funds for School Year 2012/2013 03-30-2012
22-2012

Paid Lunch Equity: School Year 2012-2013 Calculations and Tool
-- Attachment: Weighted Average Price Calculator

03-19-2012
21-2012

Fiscal Year 2012 Reallocation of State Administrative Expense Funds

02-29-2012
20-2012

Frozen Fruit Products and Nutrition Standards in the National School Lunch and School Breakfast Programs (revision)

09-11-2012
19-2012

Soliciting Bids from Commercial Distributors for End Products

02-24-2012
18-2012

Paid Lunch Price Report
-- Attachment: SFA Paid Lunch Price Report (Excel)

02-24-2012
17-2012 Procurement Questions and Answers to Assist in the Implementation of the Final Rule, "Nutrition Standards in the National School Lunch and School Breakfast Programs" 02-23-2012
16-2012

Crediting Tofu and Soy Yogurt Products

02-22-2012
15-2012 Paid Lunch Equity: School Year 2012-2013 Calculations 02-15-2012
14-2012 Procurement Questions Relevant to the Buy American Provision 02-13-2012
13-2012

Verification for Cause in the School Meals Programs

02-10-2012
12-2012

Community Eligibility Option: Guidance and Procedures for Selection of States for School Year 2012-2013
-- Attachment: Information for State Agency Participation

02-09-2012
11-2012

Guidance on the Food Donation Program in Child Nutrition Programs

02-03-2012
10-2012 Q&As on Final Rule "Nutrition Standards in the National School Lunch and School Breakfast Programs" (version 7)
-- Attachment: Q&As
-- Attachment: Short and Long Week Calculations
08-07-2013
09-2012

Early Submission of School Year (SY) 2011-2012 Verification Summary Report data (FNS-742)

01-06-2012
08-2012 FY 2012 Coordinated Review Effort Procedures Manual
-- Attachment: Forms and Instructions
-- Attachment: CRE Manual
01-03-2012
07-2012

Allocation of Administrative Funds for State Costs of Implementation of New Meal Patterns for the National School Lunch Program and School Breakfast Program
-- Attachment

12-29-2011
06-2012 Applications and Other Household Materials for Limited English Proficient Households 12-09-2011
05-2012 Amendment II for FY 2010 Request for Application for Funding for Direct Certification Grants 11-18-2011
04-2012

Update: School Meal Programs – Companies in Alleged Violation of FSIS Federal Inspection Requirements

11-01-2011
03-2012 Direct Certification and Zero Benefit Households 10-26-2011
02-2012 Verification and Reporting of Foster Children 10-24-2011
01-2012

Rural Development's Community Facilities Program

10-06-2011
 
Policy Memorandum Fiscal Years 2006 - 2011
Reauthorization Memorandum Fiscal Years 2004 - 2005
Policy Memorandum Fiscal Years 2000 - 2005
 

Last modified: December 05, 2013