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WIC APD Requirements |
A WIC
State agency may obtain funding for
information systems development and
operations from a variety of sources -
governmental (Federal, State and local)
and nongovernmental. The majority
of funding comes from the Federal
Government. FNS grant monies for
WIC State agency automation efforts are
awarded on an annual basis. These may
also be combined with State and local
monies to fund information system
related acquisitions that will support
the overall goal of reaching more
participants and providing quality
service for the WIC program.
Functions recognized to improve quality
of service through automation are
discussed in detail in the
WIC Functional
Requirements Document (FReD).
State agencies are encouraged to use
this as a guidance when planning
information systems.
WIC is giving priority to the
State
Agency Model (SAM) systems development
and adoption by other States. For
additional information on the SAM
project, please click here:
SAM or go to the
Document Library.
Prior
Approval Requirements
Regardless of the source of funding,
WIC State agencies shall obtain prior
written approval from FNS for
information systems acquisitions with a
total
project cost of $100,000 or greater.
Information systems equipment
purchases above $5,000 per unit and less
than $25,000 in aggregate require
the State agency to provide written
notification to their cognizant FNS
Regional Office within 60 days of the
expenditure or contract execution.
Prior approval must be obtained for any
hardware, software, or services with
a cost between $100,000 and $500,000
from FNS by submitting documentation
citing the description of needs, budget,
procurement method, and cost allocation
proposal (if applicable).
Any acquisition with an anticipated cost
for hardware, software, or services
equal to or greater than $500,000
requires the submission of an
Implementation APD.
Specific prior approval thresholds
apply for APD documents including Planning and Implementation APDs, Request for
Proposals, Contracts. For an overview,
click here, or see
FNS Handbook 901 for detailed
guidance.
Post-Implementation Reviews
The APD approval process described in
FNS Handbook 901 states that FNS might conduct a post-implementation
review of the system once it is fully operational statewide.
Furthermore, 7 CFR 246.19 allows for management evaluations and
reviews of the State WIC programs including their management
information systems. It is standard process, resources permitting,
that the Regional Office staff conduct these reviews. The review combines the validation of the APD
requirements, system controls and performance requirements, and system security,
among other topics, as its foundation.
A Post-Implementation Review Checklist is used by Regional
Office Staff to conduct the review by obtaining information prior to and during
the on-site review.
Last
modified:
07/03/2008
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